2025 Coaches info page

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COACHES INFORMATION PAGE

COACHES/TEAM MANAGERS:

PLEASE CAREFULLY READ/REVIEW ALL OF THE INFORMATION ON THIS PAGE. 

The Coaches Information Page is designed to cover critical information for Coaches and Team Managers regarding COACHES CHECK-IN, and the COACHES MEETING.
 

"COACHES CHECK-IN" will take place at D-BAT Lewisville on Friday Night and at Bakersfield Park on Saturday Morning. 

Coaches Check-in will be by Appointment Only. (A Sign Up Genius WILL BE created and the links WILL BE provided below for the appropriate dates.)

1). Friday Night Check-in (at D-BAT Lewisville) hours will be: 6:00-8:30pm, by appointment only.

2). Saturday Morning Check-in (at Bakersfield Park) hours will be 8:00-9:30am, by appointment only. The location at Bakersfield Park is the Main Baseball Pavilion overlooking Field #3, adjacent to the parking lot.  NOTE: The Main Baseball Pavilion will also serve as home to the Wilson/D-BAT Pro Shop for THE NATTY!

Please NOTE: The Sign Up Genius link to schedule your Coaches Check-In appointment WILL BE AVAILABLE HERE: (Links WILL BE POSTED BELOW... Please select the correct "week" to make your appointment, thanks!)

Follow this Link for WEEK ONE/ODD AGES June 13th-14th Coaches Check-In ONLY:   LINK WILL BE ADDED CLOSER TO TIME
Follow this Link for WEEK TWO/EVEN AGES June 21st-22nd Coaches Check-In ONLY:  LINK WILL BE ADDED CLOSER TO TIME

Check-In Time slots are FIRST COME, FIRST SERVED, so get signed up & secure your time slot ASAP once the link goes live!

Required PRIOR to Check-In:

• All players who will be playing on your team during the KC&BO THE NATTY TEXAS STYLE World Series must be listed on your official online NCS roster, and each of those players' guardians must have completed the standard NCS online roster waiver  before the following cut off dates:
• Week One - Rosters and Waivers Must be Completed by: THURSDAY, June 12th, 2025. (by 11:59pm)
• Week Two - Rosters and Waivers Must be Completed by: THURSDAY June 19th, 2024. (by 11:59pm)
• If a player is not on your official NCS roster by these dates they may not play in the KC&BO THE NATTY TEXAS STYLE World Series event. 
• We are talking about the standard NCS rostering process, not any new or different form.

PLEASE NOTE: Players do not need to be present at the Coaches check-in.

Required AT Check-In:

To keep the process moving efficiently, please approach the Check-In Table ready to verify the NCS Roster (which we will provide), and please have payment ready. YOU ARE NOT BRINGING ANY PAPERWORK THIS YEAR! All rosters/waivers are done online in the NCS system, and must be completed by the deadlines stated above.

1. Coaches are strongly encouraged to have a copy of each player's birth certificate. Be aware that if an age challenge or roster challenge occurs, you will be responsible to present a copy of the B/C on site at the time of the protest. Failure to do so will result in the player being deemed ineligible. It is the Coaches responsibility to have a copy of the B/C. For Grade Exceptions, see NCS rules for supporting documentation.
2. The Tournament will provide printed copies of your NCS APPROVED TEAM ROSTER at check-in. You will verify it, sign off on it, and pay the rostered player fee. Please Note: Rosters are LOCKED and PRINTED on Thursday June 12th (WK1) and Thursday June 19th (WK2) at 11:59PM. NO NEW PLAYERS CAN BE ADDED AFTER THE ROSTERS ARE LOCKED. This includes NO NEW PLAYERS CAN BE ADDED AT CHECK-IN.
3. Coaches MUST ENSURE their insurance is UPLOADED & APPROVED on the NCS website. Teams without approved insurance on the NCS website will NOT be allowed to participate. Insurance MUST BE APPROVED prior to you check-in date.
4. Coaches MUST ENSURE each player has a completed the standard NCS Roster Waiver form. This MUST BE DONE PRIOR TO ROSTERS LOCKING. Those must have been completed online in advance (as referenced above by the respective date for tournament play). Any player without a completed waiver will be ineligible to participate in the tournament. These Forms WILL NOT be provided at check-in. Make sure all players are registered in advance and have completed the waiver and are in the system by the cutoff dates listed above. Again, you must complete the Standard NCS Liability Roster Waiver Form online, by the dates referenced above, and all players MUST be listed on your approved NCS Team Roster prior to check-in.
5. Coaches MUST PAY your team's Rostered Player Gate Fee at Check-In. This fee must be paid as a single payment per team and must be paid in cash, or ZELLE (NO CHECKS). The admission fee applies to ALL ROSTERED PLAYERS.  The fee is $75 per rostered player. The Rostered Player Fee is to be paid either in CASH or by using ZELLE at Coaches Check-In.
6. The HOTEL INFORMATION FORM will be completed electronically during check-in. You can complete form in advance if you wish, and all teams staying in a HOTEL must complete the Hotel Information Form:   Hotel Form
7. Each Head Coach will receive their official Coaches Credentials at the Coaches Check-In.

Where is Coaches Check-In:

FRIDAY NIGHT Coaches Check-In will happen at:
D-BAT Lewisville
1500 Fairway Dr.
Lewisville, TX 75057

6:00-8:30pm, by appointment only

SATURDAY MORNING Coaches Check-In will happen at: 

Bakersfield Park

1201 Duncan Lane 

Flower Mound, TX 75028 

8:00-9:30am, by appointment only

Rostered Player Fee VS. Traditional Gate Fees:

No Individual "Per Person" Gate Fees will be collected, only the Rostered Player Fee of $75 per approved player on your official NCS Roster. The rostered player fee covers anybody traveling with the team; parents, grandparents, siblings, relatives, friends, neighbors, etc. The rostered player fee is required for all registered players playing in the KC&BO The Natty Texas Style World Series, regardless of number of games played, etc. The Tournament Directors and the Site Directors, will be checking rosters daily at all locations. All Rostered Player Fees must be paid prior to the start of the tournament (at Coaches Check-In), and any failure to do so will result in (i) the unpaid player(s) being removed from the tournament, (ii) the current/upcoming game being forfeited, and (iii) the coach/manager suspended for the 3 games. A second violation suspends the team from the tournament. The rostered player fee applies to ALL APPROVED ROSTERED PLAYERS.

Awards:
Champion and Finalist will receive awards for each Rostered Player listed on the official team roster turned in at Check-In.

The Coaches Meeting will be held at Bakersfield Park, and promises to be short.

Coaches Meeting Details:
The Mandatory Coaches Meeting will be held at:
LOCATION: Bakersfield Park (Location is the LOWER BASEBALL PAVILION, between Fields 1-4)
ADDRESS: 1201 Duncan Lane, Flower Mound, TX 75028.
TIME: 11:15-11:45am

Coaches Meeting Information

Meeting Agenda:

• Welcome
• Introduction of Tournament Officials
• Tournament Overview & Review of Zero Tolerance Policy
• Tournament Rules Review & UIC Comments
• Review of Random Roster Check Protocol
• BEHAVIOR AT EVENTS | SPORTSMANSHIP | INTERACTION BETWEEN COACHES AND UMPIRES (See Below)
• Closing Remarks

Game Balls:

All teams must supply two new game balls per game. Any "quality" brand is fine (Wilson, Rawlings, Diamond, etc.). Wilson is the Official Game Ball of HE NATTY.  Teams will supplement new game balls during the game with quality game ready baseballs.

BEHAVIOR AT EVENTS
KC&BO has a Zero Tolerance policy towards disrespectful and adverse behavior. Fans, parents, players or coaches will be ejected for such behavior towards a tournament official, or umpire or towards another team or within teams, etc.. Any FAN OR PARENT ejected must immediately leave the facility & is ejected for the full tournament. There is no ejected today, come back tomorrow. Coach Ejections are “ONE + ONE” (active game, PLUS ONE additional game). Behave and it's not a problem. Furthermore, depending on the severity of the behavior the ejected person may be subject to a permanent ban. Good Sportsmanship is critical, and is especially needed in today's youth sports environment. Remember these are GAMES played by CHILDREN. KEEP CALM & BASEBALL ON!

SPORTSMANSHIP

Each Head Coach is responsible for the sportsmanship of his entire team, both players and parents and also his assistant coaches (and fans). Please always make sure to demonstrate GOOD SPORTSMANSHIP so that these young athletes see a good example presented to them. KEEP CALM & BASEBALL ON!

INTERACTION BETWEEN COACHES AND UMPIRES
Please remember, only Head Coaches interact with the umpires regarding questions, appeals, rules challenges, etc. (The two Head Coaches and the two Umpires only, no assistant coaches.) Assistant coaches must refrain from this and allow the Head Coach and the Umpire to work through any issues that may arise. KEEP CALM & BASEBALL ON!

RULES

We play by the rules listed on the playNCS.com website (CENTRAL DIVISION), with these noted exceptions:

Pitching: There are no enforceable pitching limitations for our weekend tournaments. We HIGHLY RECOMMEND PARENTS & COACHES ABIDE BY THE USA BASEBALL/MAJOR LEAGUE BASEBALL "Pitch Smart" GUIDELINES. We do NOT know the number of pitches thrown during the week, during league play, during private lessons, during practices, etc., leading up to tournament play, etc.; and do not feel we can effectively manage the safety of any child's arm. We believe that responsibility belongs with the PARENTS & COACHES who know the players pitch count leading up to, during, and after tournament play. PARENTS & COACHES, please do not overuse young arms. The WIN today is not worth it in the long run!

Sick/Injured Player: If a player is removed from a game due to sickness or injury, the lineup is simply compressed. (If removed by ejection, and no legal substitute is available, an out will be declared each time the ejected players spot comes up in the batting order.) If an offensive player is removed from the field of play due to an injury/sickness (e.g., a player breaks ankle after safely reaching first base), he will be replaced on the bases by a legal sub, or by the last batted out. This exception is used to promote player safety and in the spirit of fair play. 

Additional Rules Notes:
Our 13U tournaments are played at 54/80. 

Our 14U tournaments are played at 60/90.

Note: 13U & 14U games are 1hr 45min (for pool and bracket play).
We do not allow metal cleats on any turf fields or temporary mounds, or in the batting cages or soft toss stations, or in our Pitchers and Catchers Practice Venue.
Additionally, metal cleats are only allowed at 13U and up.
Slashing is NOT allowed at 13U and below. 

Tournament format may be altered by the Tournament Director.
NEW: Rule 7.06: One-way electronic communication devices are permissible from the dugout to the catcher while the team is on defense for the purpose of calling pitches. When using the electronic communication device, the coach cannot be outside the dugout/bench area.

We take questions during the COACHES MEETING REGARDING RULES as needed. Thanks!